2014 CLAIMS INFORMATION

[spnreversemod.livejournal.com]

ART PREVIEWS:
Members-locked art preview posts will go up on Friday, October 31st so everyone can get a chance to look through the art before the claiming begins. You must join the community and be logged in to view the art previews.

ART CLAIMS:
A NEW Claims Post will open Sunday, November 2nd at 10am EST (UTC-5). Don't forget about Daylight Savings, if it applies in your neck of the woods! You will NOT make claims on the art preview posts. When the actual Claims Post opens, authors will comment with their top 5 art choices. Mods will reply and inform the author of which piece they get.

In the first round of claims authors will only be allowed to claim one piece of art. Claims will be first come first serve, and the prompts will be crossed out as they are selected. If there are unclaimed pieces at the end of two days, there will be a second round of claims, wherein authors may claim a second piece to write for.

Please use the following comment format when making your claims:

<b>LJ Username:</b> <b>Email</b>: <b>1st Choice:</b> each number must have four digits <b>2nd Choice:</b> each number must have four digits <b>3rd Choice:</b> each number must have four digits <b>4th Choice:</b> each number must have four digits <b>5th Choice:</b> each number must have four digits

No editing comments.
In the event that you miss out on your top choices you must post a brand new comment to the post (not a reply to an existing comment) with your new selections.

We cannot guarantee that anyone will get their first, second, or even fourth choice.
Some pieces may be very popular, and it is natural to feel some disappointment if you don't get to write for something that really inspires you. However, please bear in mind the feelings of artists who will be reading the comments to the Claims Post as well; making comments along the lines of "I don't want to write for any of this" or "there's nothing good left" will not make any of the artists feel very good. If you've ever participated as a writer in a Big Bang challenge, I'm sure you can understand the anxiety that comes from having your work chosen quickly or not quickly at all.

Proxies:
If authors are not available during the claims period, they may use a proxy to submit their choices. If a proxy is making a claim for themselves as well, they must leave two separate comments, one stating their top 5 choices and one stating the top 5 choices of their friend.

After a piece has been claimed:
Artists are free to contact their author as soon as they see that their piece has been claimed. We will be posting an Author/Artist Matchup Reveals list, as well as sending email notifications to authors and artists, but that will take time for us to do so we strongly recommend that artists proactively contact their authors ASAP.

If you have any questions about the Claim Process, please comment to this post.

Comments

[brokenhighways.livejournal.com]

So I missed the second claims post (which is fine) because I'm assuming it was locked and then unlocked meaning that I didn't get an alert to say that a new post was up. It might be an idea to schedule them instead so people who have tracked the comm actually get an alert. Obviously it's up to me to check once in a while but in the event that someone doesn't there could potentially be a terrible mix up.

[spnreversemod.livejournal.com]

We're sorry you had some trouble. In the end, it all had to go rather fast. Also, we've had trouble with scheduled posts in the past. In any case, thanks for letting us know. We will take your input into consideration for future posts.

[brokenhighways.livejournal.com]

I get that things went too quickly but things like the deadline for first claims (and there being a deadline at all) weren't disclosed earlier, and the post wasn't up for what I would say is a reasonable amount of time. So I think the actual process of second claims was sort of unfair on the artists in a way, as well as people (who maybe weren't aware that the post was up) that ended up missing a deadline that didn't exist before who suddenly had to compete with people who hadn't actually signed up.

I understand that it's really difficult to run the challenge, and I'm really sorry about whining about it, but things like editing old posts to reflect new information make it hard to keep up with everything, especially for people who are a couple of hours ahead time-wise.

[spnreversemod.livejournal.com]

We understand were you are coming from. However, up until shorty before the second round of claims started, we were not sure we'd actually have to have one, hence why the information was not posted before. Considering we technically had about 50 more authors signed up than art pieces available, that assumption was rather understandable.

In any case, it has been well established in fandom challenges of this nature that if prompts are still available after 24 hours of claims being open, a new round of claims will be opened. Considering how many claims we got immediately after we put that information up, a lot of people were well aware of that fact and were just waiting for the post to come online.

As we stated before, we are really sorry about you missing out on the second round of claims. Considering the author:artist ration though, second claims were never a given and really just had to happen to guarantee that all art pieces would be claimed, not to give authors an additional opportunity. Therefore we still stand behind the process as it was.

At the end of the challenge, we will put up a post for feedback. Feel free to leave any suggestions for improvements for the next round there, once it is open.

[brokenhighways.livejournal.com]

I'm not upset about not being able to claim another prompt. My main issue is with the unlocked posts and changing of pre-existing posts without a notice pointing out the changes, but I'm not about to tell any of you how to run the challenge. If unlocking/editing posts is the easiest way for you to get all of the information across, I will make an effort to check the comm several times a day.

---Despite my complaint, I do think that you did a very commendable job organising the prompts and matching them up so kudos to all of you.

[spnreversemod.livejournal.com]

Thanks. :) I hope you have a great time with your creative partner!